Provided courtesy of Sean Keegan conversion best practices resources retrieved from SensusAccess
The quality of a conversion is dependent upon the quality of the original document. Additionally, the resulting output format may include enhancements for navigation if the original file contains the appropriate semantic markup. For instance, a MS Word document containing the heading style markup for chapters (e.g., Heading 1, Heading 2, etc.) will convert into a more usable DAISY or ePub format with the relevant chapter navigation elements. The following best practices identify simple methods to prepare the file before converting in order to achieve a high-quality output.
SensusAccess will convert image-based documents into MS Word, RTF, and text files. You may also find it useful with some image-based documents to convert initially to Tagged PDF and then copy and paste the text from the Tagged PDF into MS Word. This may result in a better reading experience and may remove non-essential content.
With the MS Word version of the document, you can more accurately "clean" the content for conversion into MP3 audio or for use with assistive technologies. Most conversions will take just a few seconds within MS Word and involve the use of the Find and Replace tools. For more information on using the Find and Replace tools, see Using the Find and Replace in MS Word removing special characters in a document.
Please note - in the Find and Replace examples below, replace the <space> value with one spacebar and do not include the quotes.
Submit the image-based document to SensusAccess and select Tagged PDF as the output option.
To clean-up a MS Word file for use with assistive technology or for creating MP3 files, perform a "search and replace" to remove optional hyphens and section breaks. Identify the special character you wish to find in the "Find:" box and leave the "Replace with:" box empty. See Using the Find and Replace in MS Word for additional information on removing special characters in a document.
Use HTML heading markup (e.g., <h1>, <h2>, etc.) to designate headings in the document. For example, the style "Heading 1" could be used to identify the title of the document and the style "Heading 2" could be used to identify chapter information.
Provide short descriptions for content-related images in the HTML document.